We have a standard procedure to replace documents in the Vault for the following reasons:

The standard procedure is only available for the following Record types:

• Please use THIS LINK 
• Click on the "MODIFY DOCUMENT UPLOAD" button
• Add the Record Number of the document
• Select Record Type, BU and Reason For Change
• Change Replace switch to YES if replacemnt file format is different from current file format in the Vault.
• Attach the replacement document
• Save the form.

The document(s) will automatically be replaced in the Vault by a Power Automate Workflow in the background and you will get a mail confirmation when finished.