PPS200 - How to create a PO from a Purchase agreement

1.   PPS100 – Purchase Agreement     

Kemin can enter agreements with suppliers to purchase goods. These agreements can cover items, prices, discounts and terms and conditions for a specific period of time. These agreements are created in PPS100. Agreements must be created before they can be used to create a purchase order.

      1.1   Purchase agreement  

Purchase agreements are created by supplier. You can find purchase agreements in PPS100 by supplier number. In the example below, we have an agreement set up for supplier 27797 for item RM00051. You will need to know the agreement number to create the purchase order.

2.   PPS200 – Create a purchase order from a purchase agreement

         We will use the agreement above to create a purchase order.

                2.1   PPS200 – Create purchase order

          Open PPS200 on the B panel to enter a new purchase order. Click the Create button.

This will open panel A. In this panel you will need to enter the facility, warehouse, supplier, delivery date, order type and agreement number. Click Create.

In the E panel, you will see the agreement in the Our ref no field. Review/update your PO header data and click Next until you get to PPS201/B1, Open Lines.

               2.2 – PPS201/B1 Enter Lines

Enter the item number, quantity and unit of measure to the line and click Add.

In the E panel, you will see parameters that are set in the agreement. These can include purchase price, currency, any discounts delivery information, etc.

Proceed to process the line as you normally would. The line has been added to the order.

Continue to process the order as normal.

Once all lines have been created, close PPS201 and you will be back to PPS200. Your new PO is ready to be printed.